VALLEY PASTORAL CHARGE ANNUAL MEETING
January 24, 2008 – 7:35 PM
Dominion City United Church
Dominion City MB

PRESENT:
Rev. Barbara Roberts
Dominion City: Mitzi Borodenko, Cindy Jamieson, Donna Mae Unverrich
Emerson: Jon Forrester
Green Ridge: Glen Calder, Cliff Hunter, Linda Steinert
Secretary: Lesia Smith

REGRETS: Francis Brady, Dennis Froom, Bill Spanjer, Bernice Weninger

01. CALL TO ORDER: Glen Calder called the meeting to order at 7:35 PM.

Rev. Barbara Roberts opened the meeting with a prayer and a remembrance of church members who have passed on.

02. MINUTES: of the Annual General Meeting of January 26, 2007 were read by Lesia Smith. Moved by Cliff Hunter and seconded by Jon Forrester that the minutes be accepted as read. Carried.

03. FINANCIAL REPORTS:
Linda Steinert presented the audited Annual Financial Report for the year 2007 for Valley Pastoral Charge, along with a comparison statement for 2005, 2006 and 2007 (as per attachment).
Moved by Linda Steinert and seconded by Mitzi Borodenko that the 2007 Audited Financial Statement for Valley Pastoral Charge be adopted as circulated. Carried.

VALLEY PASTORAL CHARGE 2008 BUDGET was presented and accepted at $70900.00 (as per attachment). After some discussion regarding the surplus, Jon Forrester moved that each church’s allocation be eleven (11) payments of $2000.00 each bringing forth an income of sixty-six thousand dollars ($66,000.00) with the remainder coming from the accumulated surplus. Donna Mae Unverrich seconded. Carried.

MISSION AND SERVICE report was presented as circulated. A cheque in the amount of seven thousand fifty eight dollars and ten cents ($7,058.10) was forwarded to Toronto. Moved by Cindy Jamieson and seconded by Mitzi Borodenko that the report be accepted as circulated.

Moved by Cindy Jamieson and seconded by Linda Steinert that the Mission and Service target amount of $8,000.00 be set for the year 2008. Carried.

04. MINISTRY AND PERSONNEL COMMITTEE REPORT:
Mitzi Borodenko presented her report. A note was received from Rev. Bob and Myrna Stark regarding their Pulpit Supply.

A discussion was further held regarding an honorarium for “partial” pulpit supply, when lay people are doing the service and they bring someone in to present the “sermon/service”.

Moved by Cliff Hunter and seconded by Cindy Jamieson that we reimburse an individual for providing a sermon or part of a service in the absence of the minister in the amount of fifty dollars ($50.00), with mileage negotiable. Carried.

05. MINISTER’S REPORT:
Rev. Roberts presented her report on Faith, Love, Hope and Grace: Keeping an eye on the crops! (Copy attached).

Board commented that the report was very well presented.

Rev. Roberts brought up a discussion on a Pastoral Care Workshop that she would like individuals from the Visitation Committee to attend that is being held in Morden. There would be a maximum of 10 people.

Moved by Jon Forrester and seconded by Mitzi Borodenko that we support a group to attend the Pastoral Care Workshop at twenty dollars ($20.00) per person, plus mileage reimbursement for the vehicle drivers. Carried.

06. WORSHIP COMMITTEE REPORT: Lesia read the reports as received from Cheryl Weichern on: Joint Worship Committee; Worship Services; Care Home Services; Communion; Adult Education; Prayer Shawl and Book Club all for the year 2007. Everyone appreciated the reports a written by Cheryl.

07. OLD BUSINESS: - Nil

08. NEW BUSINESS:

a) Conference Theme: “Be Not Afraid” to be held in Morden MB. for which we will be probably be getting a request for help.

b) Dominion City United Church Board made a presentation on changing their service time to have an earlier worship service instead of 11:00 AM. They find that continuity in Pulpit Supply is needed and perhaps this would spark an interest in church attendance. Jon Forrester will be bringing this up at their AGM in Emerson. Another idea that was brought forward was to have a service at Emerson at 9:30 AM and also one at Dominion City at 9:30 AM. Further discussions to follow the AGM’s.

c) Moved by Mitzi Borodenko and seconded by Jon Forrester that a reasonable honorarium be paid to the local auditor for auditing the books.
Carried.

d) Lesia asked regarding the Bulletins and if the number of Bulletins (regular and large print) were too many. All was fine.

e) Linda Steinert moved and Donna Mae Unverrich seconded that “The Gathering” be ordered each year. Carried.

09. ELECTION OF OFFICERS:
Moved by Jon Forrester and seconded by Mitzi Borodenko that all Officers be returned for 2008. Carried.
The Officers of the Valley Pastoral Charge Board are as follows:
Chair Person Glen Calder
Vice Chair Person Bill Spanjer
Treasurer Linda Steinert
Secretary Lesia Smith
M&S Bernice Weninger

10. NEXT MEETING: The next Valley Official Board meeting is scheduled for April 23, 2008 at 7:30 PM at the Green Ridge United Church.

11. ADJOURNMENT: Glen Calder declared the meeting adjourned at 9:00 PM. Carried.